Guide to Printing on Self-Adhesive Labels

Have you ever struggled when considering how to print onto labels? Perhaps you’ve had difficulty when using sheet labels with the labels not printing correctly or even worse jamming in your printer. In this guide we will walk you through some tips to make your label printing a breeze.  Simply follow our advice and you’ll never need to fear label printing ever again.

Label Storage

If you want ease of printing every time then make sure you are storing your labels properly.  For best results they should be stored in the same room as your printer, away from direct sunlight and other heat sources.  Label sheets should be stored in a plastic bag inside the box to help protect them from moisture in the air. So even when the bag has been opened, resealing it will make the shelf life of the labels a lot longer.

Guide to Printing on Self-Adhesive Labels

Use the Right Labels for your Printer

It may sound obvious but when considering how to print on labels make sure the labels are compatible with the printer.  If the label is a special material then the reverse may need to be considered – find the right printer for the labels. The most common types of printers for labels are:

  • Laser Printers
  • Inkjet Printers
  • Litho Printers
  • Thermal Printers for Roll Labels

To help take the guesswork away all our labels are clearly marked with compatible printer icons to make picking the right labels as simple as possible. Glossy labels cannot normally be printed with inkjet except where they have been made specifically for inkjet printers (e.g. Fotojet Gloss).

Printer Setup

As well as using a template for printing labels you should make sure your printer is set up correctly for labels.  Most printers have a special label setting that can be found in the media options and where available this should be selected.  If your printer doesn’t have this option then thick paper should be selected as the source material.  Also, instead of using the default printer feed tray use the bypass tray where available which offers a smoother route through the printer.  Make sure you fan out the sheets before loading, to remove any static holding them together, otherwise your printer may jam as it attempts to pull more than one sheet through at a time.

Perform a Test Print

Once you have everything set up don’t forget to do a test print using a single sheet to check alignment and print quality.  Our free sample service means you’ll be able to test your printer setup without wasting your labels. Don’t forget to check that the print is on the face and not the backing of the label. Our Copylabel Multipurpose range has a back-print on it for this reason.
With roll labels a trial should also be conducted. Machines are largely fixed in relation to core size, outside diameter of the roll and width of the roll. It is important to know the difference between Direct Thermal and Thermal Transfer [link to product guide], sometimes you can use Direct Thermal labels in a Thermal Transfer Printer but this wouldn’t work the other way round.